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Office 365 (Outlook 2011) - Create, edit, or delete a task

Important: Beginning September 22, 2016, Office for Mac 2011 will no longer be available for installation from the Office 365. Please see the following document for further details: Office 365 - Microsoft Office 2011 path to retirement.

You probably keep a list of things to do on paper, in a spreadsheet, or maybe both. In Outlook, you can create tasks, get reminders, and track your progress all in one place.
What do you want to do?

  • Create a task
  • Create a task from a message
  • Edit a task
  • Delete a task

Create a task

  1. Click Tasks from the bottom left menu > Select Task.

    Bottom left menu, select Tasks Task

  2. In the Subject box, type a name for the task. If you’ve got a lot to enter, keep the subject short, and then add the details in the task body. If there’s a fixed start or end date, set the Start date or Due date. Set the task’s priority by using Priority, on the right of the Follow Up flag. The ! is High Priority and blue arrow is Low Priority. If you want a pop-up reminder, check Reminder, and set the date and time.

    Task Menu

  3. When finished Click Save & Close.
    Save & Close

Create a task from a message

There’s a fast way to create a task based on an email message you received. Simply select an email and click the Follow Up flag. This email has now been added to your task list.

Edit a task

  1. Click Tasks.
  2. Find the task you want to edit and double-click the task to open it.
  3. Make the desired changes and click Save & Close.

    Save & Close

Delete a task

  1. Click Tasks > Follow Up. And clear flag if you wish to keep remove the task from the task list.

    Follow Up

  2. To permanently delete a task Click Delete.

    And Delete again to confirm the delete action.

    Delete Permanently

If you have any questions, come by the Help Desk at Hardman & Jacobs Undergraduate Learning Center Room 105, call 646-1840, or email us at

Keywordsmicrosoft office 365 outlook help tasks overview to-do to do create from email message edit delete o365 mac 2011   Doc ID70466
OwnerJohn B.GroupNMSU
Created2017-02-06 13:57 MDTUpdated2018-05-18 10:21 MDT
SitesNew Mexico State University
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