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Office 365 (Outlook 2016 | Outlook 2013) - Create, change, or customize a view

Each Outlook folder, such as Inbox and Calendar, displays its items in a layout called a view. And each folder has several predefined views that you can choose from, or you can create custom views.

A view is composed of a view type, fields, colors, fonts, and many other settings, and gives you different ways to look at items in a folder. You can build a new view based on an existing one, or you can create a new, custom view.

Create a new view

  1. On the View tab, in the Current View group, choose Change View > Manage Views.

  2. In the Manage All Views dialog box, choose New.

  3. In the Create a New View dialog box, enter a name for your new view then choose the type of view.

  4. Under Can be used on, accept the default setting of All Mail and Post folders or choose another option, and then choose OK.

  5. In the Advanced View Settings: New View dialog box, choose the options that you want to use and then choose OK.

  6. To use the view immediately, choose Apply View.
Note: New views are added to the Current View. 

Build a view based on a predefined view
  1. On the View tab, in the Current View group, choose View Settings.

  2. In the Advanced View Settings: Compact dialog box, under Description, choose the button associated with the settings you want to change, make your changes, and then choose OK when finished. 

  3. On the View tab, in the Current View group, choose Change View > Manage Views.

  4. Under Views for the folder, select Current view settings.

  5. Click Copy, and in the Copy New View dialog box, in the Name of new view box, enter a name. 

  6. Under Can be used on, accept the settings of All Mail and Post folders or choose another option to change where the view is available.

  7. Choose OK when you're finished.
Note: If you want others selected folders to use the current view, on the View tab, in the Current View group, choose Change View > Apply Current View to Other Folders.

Delete a custom view

Note: You can't delete a predefined view, even if you changed its settings. 
  1. On the View tab, in the Current View group, choose Change View > Manage Views.

  2. Under Views for the folder, select the custom view that you want to remove.

  3. Choose Delete, confirm the deletion, and then choose OK.

For more information, please visit the Office Help & Training site.

If you have any questions, come by the Help Desk at Hardman & Jacobs Undergraduate Learning Center Room 105, call 646-1840, or email us at

Keywords:office 365 outlook 2016 2013 create change customize view   Doc ID:71564
Owner:John B.Group:New Mexico State University
Created:2017-03-09 08:37 MSTUpdated:2018-05-18 09:32 MST
Sites:New Mexico State University
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