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Office 365 (Outlook 2016 | Outlook 2013) - Create polls in email messages and review the results

It's easy to create a poll in Microsoft Outlook by including voting buttons in an email message. When recipients respond to the poll, you can either automatically tabulate the results of the vote in Outlook or export the responses to an Excel worksheet.

Note: A Microsoft Exchange Server account is required for this project. 

  1. Create an email message or reply to or forward a message that you received. 

  2. On the Options tab, in the Tracking group, click Use Voting Buttons. 

  3. Choose one of the following:
    • Approve; Reject - Use when you need an authorization for an action. For example, you can send an email request to several recipients seeking their approval of a project proposal. 

    • Yes; No - Use when you need either a yes or no. This is a good way to take a quick poll. 

    • Yes; No; Maybe - Use when you don't want to limit the choices to yes and no. This voting option offers an alternative response. 

    • Custom - Use to create your own custom voting button names. For example, you can ask your colleagues to choose among three days of the week for a recurring weekly staff meeting. 
Custom voting button

If you chose a Custom voting button, do the following: 
  1. In the Properties dialog box, under Voting and Tracking options, select the Use voting buttons check box. 

  2. Use the default button options, or delete the default options and then type the text that you want, and use semicolons to separate the button names. 

  3. Click Close. 
Note: If you apply information Rights Management (IRM) permissions (Options tab > Permission command) to a message, the recipient won't see the voting options. 

    • Recipients can vote in the Reading Pane or in an open message. In the Reading Pane, click the Click here to vote line in the message header and then click the option that you want. In an open message, on the Message tab, in the Respond group, click Vote, and then click the option that you want. 

    • The sender can see all responses in a table. On one of the responses messages, click the The sender responded line in the message header, then click View voting responses.
For more information, please visit the Office Help & Training site.

If you have any questions, come by the Help Desk at Hardman & Jacobs Undergraduate Learning Center Room 105, call 646-1840, or email us at

Keywords:office 365 outlook 2016 2013 create polls email messages review the results   Doc ID:71943
Owner:John B.Group:New Mexico State University
Created:2017-03-22 10:51 MSTUpdated:2017-03-22 10:52 MST
Sites:New Mexico State University
Feedback:  13   13