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Office 365 (Outlook 2016 | Outlook 2013) - Save a message

Outlook gives you several options for saving an email message. A message that you receive, for example, can be saved as a file on your computer. A message you're composing can be saved as a draft to finish later.


  1. Open the message you want to save, and on the File tab, click Save As. 

    Saving an existing email message as a file image

  2. In the Save as dialog box, in the Folder page, choose a folder, and then the location in that selected folder where you want to save the file.

  3. In the File name box, type a name for the file. 

  4. In the Save as type list, accept the default type, or choose another file type in the list. 

Save as a PDF in Windows 10
  1. Open the message you want to save, and on the File tab, click Print.

  2. From the Printer drop-down, choose Microsoft Print to PDF.

    Printing an email to a PDF file image

  3. Choose Print.

  4. In the Save Print Output As box, choose a folder for you PDF and enter a file name. Then choose Save.

Save as a PDF in other versions of Windows
  1. Open the message you want to save, and on the File tab, click Save As.

  2. In the Save as dialog box, in the Folder pane, choose a folder, and then the location in that selected folder where you want to save the file. 

  3. In the File name box, type a name for the file.

  4. In the Save as type list, choose HTML and then choose Save

  5. Open Word and choose File > Open.

  6. Select the HTML file you saved in step 4.

  7. Choose File > Save As, then choose PDF (*.pdf) from the drop-down before choosing Save.

Save a message as a Word document

Outlook can't save a message directly as a Word document file. You can, however, save the message as an HTML file, then open that file in Word. Saving your email message as an HTML file preserves all formatting, images, and links, as well as includes the header information, which includes the From, To, Cc, and Subject information. 
  1. Open the message you want to save, and on the File tab, click Save As. 

  2. In the Save as dialog box, in the Folder pane, choose a folder, and then the location in that selected folder where you want to save the file. 

  3. In the File name box, type a name for the file. 

  4. In the Save as type list, choose HTML and then choose Save.

  5. Open Word and choose File > Open. 

  6. Select the HTML file you saved in step 4.

  7. Choose File > Save As, and then choose Word Document (*.docx) from the file type drop-down before choosing Save. 

For more information, please visit the Office Help & Training site.

If you have any questions, come by the Help Desk at Hardman & Jacobs Undergraduate Learning Center Room 105, call 646-1840, or email us at help@nmsu.edu.




Keywords:office 365 outlook 2016 2013 save message   Doc ID:72219
Owner:John B.Group:New Mexico State University
Created:2017-03-31 10:05 MDTUpdated:2017-11-28 15:13 MDT
Sites:New Mexico State University
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