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Skype for Business - Co-author in a Skype for Business meeting or conversation

If you're writing a document or creating a spreadsheet or PowerPoint presentation and need to collaborate with others, you can use Office 365 and Skype for Business to co-author and edit while in a meeting or instant message (IM) conversation. Everyone who participates in the co-authoring session sees changes being made to the document in real time.


What you need to get started

  • Office 365 with the Skype for Business 2016 (or later version) desktop client

  • OneDrive for Business

  • Word, Excel, OneNote, PowerPoint or another Office file that you want to edit (this file must reside on your OneDrive for Business site)

    Note: The co-authoring feature is turned on by default by the tenant admin in your organization can turn it off. If you don't see the feature as described here, contact your tenant admin. 

Co-author in a meeting
  1. Once everyone's in the Skype for Business meeting, click the Present Content button.

  2. Click Co-Author Office Doc. 

    Co-authoring option in the Present menu

  3. Click OK to acknowledge the message that you're about to grant everyone in the meeting access to your document

  4. Select the file you want to edit. You must choose something from your OneDrive for Business folder. If you try to choose a file from your local machine or some other fileshare, you'll see this message: 

    Error message shown when you try to open a file from a location other than OneDrive for Business

  5. The file opens in your meeting window where all participants can begin editing. 

    A link to the file automatically appears in the chart window so external users or those connected through the Skype for Business Web App can participate. 

Co-author in an IM session
  1. From your IM session, click the Present Content button. 

  2. Click Co-Author Office Doc. 

    Co-author option in present menu from IM conversation

  3. Click OK to acknowledge the message that you're about to grant everyone in the meeting access to your document 

  4. Select the file you want to edit. You must choose something from your OneDrive for Business folder. If  you try to choose a file from your local machine or some other fileshare, you'll see this message:

    Error message shown when you try to open a file from a location other than OneDrive for Business

  5. The file opens in the cloud version of the appropriate Office app (Word for Word documents, PowerPoint for PowerPoint documents, etc.) where all participants can begin editing. 

For more information, please visit the Office Help & Training site

If you have any questions, come by the Help Desk at Hardman & Jacobs Undergraduate Learning Center Room 105, call 646-1840, or email us at help@nmsu.edu.




Keywords:skype for business co author in a skype meeting or conversation   Doc ID:74510
Owner:John B.Group:New Mexico State University
Created:2017-07-07 11:05 MDTUpdated:2017-07-07 11:05 MDT
Sites:New Mexico State University
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