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Microsoft Excel - Preview worksheet pages before you print

By selecting worksheets and then clicking File > Print, you can see a preveiw of what you've selected before you print.


  1. Click the worksheet or select the worksheets that you want to preview. 

  2. Click File, and then click Print to see the Preview window and printing options. 

    Click File > Print to preview your worksheet

    Keyboard shortcut Ctrl + F2 can also be used. 

    Note: 

    • Unless you are configured to print on a color printer, the preview window will display in black-and-white regardless of whether your worksheet includes color. 

    • Next Page and Previous Page are available only when you select more than one worksheet, or when a worksheet contains more than one page of data. To view multiple worksheets, under Settings, click Entire workbook. 

More you might want to know
  • To preview the next and previous pages, at the bottom of the Print Preview window, click the arrows for Next Page and Previous Page or type the page number. 

  • To exit print preview and return to your workbook, click any the arrow at the upper-left of the Print Preview window. 

  • To view page margins, at the lower right of the Print Preview window, click the Show Margins button. 

  • To change margins, you can drag the margins to the height and width that you want. You can also change the column widths by dragging the handles at the top or bottom of the print preview page. 

    Note: To make page setup changes, such as changing page orientation and page size, select the appropriate options under File > Print > Settings. 

How to select worksheets

To select

Do this

A single sheet

Click the sheet tab.

Click the Sheet tab

If you don't see the tab that you want, click the tab scrolling buttons to display the tab, and then click the tab.

Click the tab scrolling arrows

Two or more adjacent sheets

Click the tab for the first sheet. Then hold down Shift while you click the tab for the last sheet that you want to select.

Two or more nonadjacent sheets

Click the tab for the first sheet. Then hold down Ctrl while you click the tabs of the other sheets that you want to select.

All sheets in a workbook

Right-click a sheet tab, and then click Select All Sheets.

TIP: When multiple worksheets are selected, [Group] appears in the title bar at the top of the worksheet. To cancel a selection of multiple worksheets in a workbook, click any unselected worksheet. If no unselected sheet is visible, right-click the tab of a selected sheet, and then click Ungroup Sheets.


For more information, please visit the Excel help center.

If you have any questions, come by the Help Desk at Hardman & Jacobs Undergraduate Learning Center Room 105, call 646-1840, or email us at help@nmsu.edu.




Keywords:microsoft excel preview worksheet pages before print print preview review   Doc ID:74965
Owner:John B.Group:New Mexico State University
Created:2017-07-31 12:21 MDTUpdated:2017-07-31 12:21 MDT
Sites:New Mexico State University
Feedback:  3   7