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Office 365 (Outlook 2016 | Outlook 2013) - Create and add a signature to messages

In Outlook, you can create personalized signatures for your email messages. You can include text, images, your electronic business card, a logo, or even an image of your handwritten signature. You can set it up so that signatures can be added automatically to all outgoing messages, or you can choose which messages include a signature.


Create your signature and choose when Outlook adds a signature to your messages

Note: If you have a Microsoft Office 365 account, and you use Outlook and Outlook on the web or Outlook on the web for business, you need to create a signature in each. 
  1. Create a new email message.

  2. On the Message tab, in the Include group, choose Signature > Signatures.

    Signature command image

  3. Under Select signature to edit, choose New, and in the New Signature dialog box, type a name for the signature.

  4. Under Choose default signature, set the following options for your signature:

    • In the E-mail account list, choose an email account to associate with the signature. You can have different signatures for each email account.

    • In the New messages list, choose the signature that you want to be added automatically to all new email messages. If you don't want to auto sign your new email messages, accept the default option of (none).

    • In the Replies/forwards list, choose the signature that you want to be added automatically (auto sign) when you reply to or forward messages. Otherwise, accept the default option of (none).

  5. Under Edit signature, type the signature, and then choose OK.

    Type a new signature to use in your email image

Note: You can create a signature block like the one in the screenshot. Add more information, such as a job or position title and a telephone number, beneath your name (signature).

You can change the appearance of any text you add by using the mini formatting toolbar above the text box. You can also add social media icons and links. Once you create your signature, Outlook doesn't add it to the message you opened in Step 1, even if you chose to apply the signature to all new messages. You'll have to add the signature manually to this one message. 


Insert a signature manually

If you don't choose to insert a signature for all new messages or replies and forwards, you can still insert a signature manually.

  1. In your email message, in the Include group on the ribbon, select Signature.

  2. Choose your signature from the fly-out menu that appears.

Note: If you have more than one signature, you can switch between them by choosing the appropriate signature from the fly-out menu in Step 2.

For more information, please visit the Office Help & Training site.

If you have any questions, come by the Help Desk at Hardman & Jacobs Undergraduate Learning Center Room 105, call 646-1840, or email us at help@nmsu.edu.




Keywords:office 365 outlook 2016 2013 create add signature message   Doc ID:71510
Owner:John B.Group:New Mexico State University
Created:2017-03-08 10:18 MDTUpdated:2017-11-30 15:43 MDT
Sites:New Mexico State University
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