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Office 365 (Outlook 2016 | Outlook 2013) - Set or remove reminders

In Outlook 2013 and Outlook 2016 for Windows, you can set or remove reminders for different items, such as email messages, meetings, and appointments.


Calendar appointments and meetings


For all new appointments or meeting
  1. At the bottom, left corner of the screen, click Calendar.

    • In Outlook 2013  Click Calendar image

    • In Outlook 2016 Click Calendar image

  2. To turn default reminders on or off for all new appointments or meetings, under Calendar options, select or clear the Default reminders check box. 

  3. If you select the check box, enter how long before the appointment or meeting when you want the reminder to appear. 

For existing appointments or meetings
  1. At the bottom, left corner fo the screen, click Calendar.

    • In Outlook 2013 Click Calendar image 

    • In Outlook 2016 Click Calendar image

  2. Open the appointment or meeting.



  3. On the Appointment Occurrence (or Appointment Series) or Meeting Occurrence (or Meeting Series) tab, click the down arrow in the Reminder list, and select how long before the appointment or meeting you want to get a reminder. 

    Click the down arrow in the Reminder box image

    To turn a reminder off, select None.

    Note: For all-day events, the default reminder time is 18 hours in advance. Although you can't change the default for all the all-day events that you create, you create, you can change the reminder time on each appointment.

Email messages
  1. Open the email message

  2. At the bottom, left corner of the screen, click Mail

    • Outlook 2013 Click Mail image

    • Outlook 2016 Click Mail image

  3. On the Home tab, click Follow Up, and then click Add Reminder.

    Add a reminder command on the ribbon image

    Note: You can quickly flag email messages as to-do items by using reminders. Right-click the Flag Status column in the message list. Or if you have the message open, on the Message tab, in the Tags group, click Follow Up, and then click Add Reminder.

  4. In the Custom dialog box, select or clear the Reminder check box. If you select the check box, enter the date and time when you want the reminder to appear. 

  5. Click OK. 
For more information, please visit the Office Help & Training site.

If you have any questions, come by the Help Desk at Hardman & Jacobs Undergraduate Learning Center Room 105, call 646-1840, or email us at help@nmsu.edu.




Keywords:office 365 outlook 2016 2013 set remove reminders   Doc ID:71581
Owner:John B.Group:New Mexico State University
Created:2017-03-09 13:25 MDTUpdated:2017-11-30 15:20 MDT
Sites:New Mexico State University
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