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Office 365 (Outlook 2016 | Outlook 2013) - Add a contact

You can capture and organize information about people by saving new contacts in your address book. Contacts are like electronic cards that save a person's contact information. A contact can be as basic as a name and email address or include more information like a street address, multiple phone numbers, and a profile picture.

Once you've saved someone as a contact, you can type the first few letters of their name into an email, and Outlook will fill in their email address for you. Or with a few clicks, you can call that person without ever having to look up their phone number.

Add a contact from an email message

  1. Open the message so that the person's name is shown in one of these lines: From:, To:, Cc:, or Bcc:,

  2. Right-click the appropriate name, and click Add to Outlook Contacts. A new window opens, in which you can fill in the details you want. 

    Outlook inserts the contact's email address in the Email box and any other information about the contact that's available in the message in the appropriate boxes. If a contact is in your organization, that probably includes their title, department, phone, and office. 

    Adding a new contact to Outlook from a message image

  3. Click Save.
Add a contact from scratch
  1. Click People at the bottom of the screen.

    Click People image

  2. In the New group, click New Contact or press Ctrl+N.

    New Contact button on the Home tab image
    NOTE: To create a contact from anywhere in Outlook, press Ctrl+Shift+C

  3. Enter a name and any other information that you want to include for the contact.

  4. If you want to immediately create another contact, click Save & New (this way, you don't have to start over for each contact). After you're done entering new contacts, click Save & Close.

    Create a new contact from the same company image

    Note:  Want to add another contact from the same company? Just click the little down arrow next to Save & New, and then click Contact from the Same Company.

Save more than one email address or phone number

You can save more than one phone number, email address, or mailing address for someone. For example:
  1. On the new Contact Card, and type your contact's first email address in the Email box. 

  2. Click the down arrow next to Email, and then click Email 2. The first email address will be saved and you can type a second in the field. 

    Add an extra email address for a contact image
Add a photo of your contact

If you have a picture of the person saved on your computer (or in some other location), you can use it in their contact information.
  1. Click the image icon in the new contact box. 

    Click the image icon to add a photo image

  2. Locate the picture you want to use in the Add Contact Picture box, then click OK.

Other ways to add contacts
  • Import contacts from a .cvs or .pst file - A .csv file contains contacts you've exported into a text file, where each part of the contact's information is separated by a comma (.cvs means "comma separated value").
A .pst file is a file exported from Outlook into a format that another computer running Outlook can read
  • Get contacts from Excel - You can use the Import and Export Wizard to bring in contact information saved in an Excel file, such as .xlsx or .xls.

If you have any questions, come by the Help Desk at Hardman & Jacobs Undergraduate Learning Center Room 105, call 646-1840, or email us at

Keywords:office 365 outlook 2016 2013 add contact   Doc ID:71598
Owner:John B.Group:New Mexico State University
Created:2017-03-09 13:59 MSTUpdated:2017-11-29 12:40 MST
Sites:New Mexico State University
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