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Office 365 (Outlook 2016 | Outlook 2013) - Add a contact
You can capture and organize information about people by saving new contacts in your address book. Contacts are like electronic cards that save a person's contact information. A contact can be as basic as a name and email address or include more information like a street address, multiple phone numbers, and a profile picture.
Once you've saved someone as a contact, you can type the first few letters of their name into an email, and Outlook will fill in their email address for you. Or with a few clicks, you can call that person without ever having to look up their phone number.
Add a contact from an email message
- Open the message so that the person's name is shown in one of these lines: From:, To:, Cc:, or Bcc:,
- Right-click the appropriate name, and click Add to Outlook Contacts. A new window opens, in which you can fill in the details you want.
Outlook inserts the contact's email address in the Email box and any other information about the contact that's available in the message in the appropriate boxes. If a contact is in your organization, that probably includes their title, department, phone, and office.
- Click Save.
- Click People at the bottom of the screen.
- In the New group, click New Contact or press Ctrl+N.
NOTE: To create a contact from anywhere in Outlook, press Ctrl+Shift+C
- Enter a name and any other information that you want to include for the contact.
- If you want to immediately create another contact, click Save & New (this way, you don't have to start over for each contact). After you're done entering new contacts, click Save & Close.
- On the new Contact Card, and type your contact's first email address in the Email box.
- Click the down arrow next to Email, and then click Email 2. The first email address will be saved and you can type a second in the field.
- Click the image icon in the new contact box.
- Locate the picture you want to use in the Add Contact Picture box, then click OK.
- Import contacts from a .cvs or .pst file - A .csv file contains contacts you've exported into a text file, where each part of the contact's information is separated by a comma (.cvs means "comma separated value").
- Get contacts from Excel - You can use the Import and Export Wizard to bring in contact information saved in an Excel file, such as .xlsx or .xls.