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Office 365 (Outlook 2016 | Outlook 2013) - Assign a task

Tasks help track things you need to do. You can assign tasks to other people as well.

  1. On the navigation bar, click Tasks, and then click New Task, or open an existing task. To create a task using keyboard shortcuts, press Ctrl+Shift+K.

  2. Click Assign Task.

    Assign task command on the ribbon image

  3. In the To box, enter a name or an email address. 

  4. Enter Subject, Start date, and Due date. 

    Start and Due Dates properties for an assigned task image

  5. If you want the task to repeat, click Recurrence, select the options you want, and then click OK. 

  6. Click Send.

    NOTE: If you assign a recurring task, a copy of the task remains in your task list, but it never updates. If you check the Send me a status report when this task is complete box, you receive reports for each completed occurrence of the task. 
People can send you status updates which you can track in your Tasks view. 

When you open a task you assigned, you can review the progress of assigned tasks with the % Complete box which either you or the recipient can update when they send you an assigned task status report. 

Assigning tasks to multiple people

Outlook can track the progress of a task assigned to one person. If you want multiple people to work on a task, it's a good idea to divide the task into smaller pieces or assign each task individually. For example, to track a report to be written by three writers, create three separate tasks named Write Report: Anne, Write Report: Carlos, and Write Report: Michiyo, and assign each individual task to the appropriate writer. 

For more information, please visit the Office Help & Training site.

If you have any questions, come by the Help Desk at Hardman & Jacobs Undergraduate Learning Center Room 105, call 646-1840, or email us at

Keywords:office 365 outlook 2016 outlook 2013 assign task   Doc ID:71615
Owner:John B.Group:New Mexico State University
Created:2017-03-10 09:43 MSTUpdated:2017-11-29 12:31 MST
Sites:New Mexico State University
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