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Office 365 (Outlook 2016 | Outlook for the Web) - Use @mentions in an email message

If you'd like to get someone's attention in an email message or a meeting invite, you can type the @ symbol, followed by their name in the body of the email message or a meeting invite. If you do, not only will their name be highlighted in the message body or invite details, but Outlook will automatically add them to the To line of the email or meeting invite, and they'll see the @ symbol next to the message in their inbox.

Use the "@" symbol in the body of a message or meeting invite

  1. In the body of the email message or calendar invite, enter the @ symbol and the first few letters of the contact's first or last name.

    Add the @ symbol and the first few characters of a person's name image

  2. When Outlook offers you one or more suggestions, choose the contact you want to mention. By default, their full name is included. 

    The mentioned person's full name and email are shown by default image

  3. You can delete a portion of the mention, for example, everything other than the person's first name. The mentioned contact is also added to the To line of the email or the meeting invite. 

    You can choose to show only a person's first name image
Search for messages that mention you

If you receive a lot of emails, you might want to filter the messages in a folder to see only those messages that mention you. 

In Outlook 2016
  1. Above the message list, choose All.

  2. Choose Mentioned Mail

    You can display only those messages that mention you image
In Outlook 2016 for Mac
  1. On the Home tab, choose Filter Email.

  2. Choose Mentioned.

    Use Mentioned on the Filter Email menu to search for emails where you're @mentioned image

For more information, please visit the Office Help & Training site.

If you have any questions, come by the Help Desk at Hardman & Jacobs Undergraduate Learning Center Room 105, call 646-1840, or email us at

Keywords:office 365 outlook 2016 web use @mentions email message   Doc ID:72150
Owner:John B.Group:New Mexico State University
Created:2017-03-29 11:37 MSTUpdated:2017-11-28 14:20 MST
Sites:New Mexico State University
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