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Office 365 (Outlook 2016 | Outlook 2013) - Add contacts to color categories

The fastest way to organize your contacts is by color - such as blue for coworkers, red for family and friends, and green for community organizations and members. Either use the built-in color categories or create your own and rename them to something meaningful (such as "Coworkers" instead of "Blue"). Then sort by color to focus on the contacts you want.

The built-in color categories include blue, orange, purple, red, yellow, and green.


To add an existing contact to one of these categories:

  1. Click People

    People icon

    If you see icons instead of words, you can click the People icon or use the tip below to change what you see. 
    People icon

    Note: To change navigation options from icons to words, click the three dots next to the icons, click Navigation Options..., and uncheck Compact Navigation

  2. Right-click the contact you want to categorize, click Categorize, and then click the color you want. 

  3. To tell what category a contact has been assigned to, in your list of contacts (View > Current View > Change View > List), scroll to the right to see the Categories column. Any assigned categories will appear there. 

    Categories column image

  4. Note: When you create a contact, you can also assign it to a color category. When filling in all the new contact information in the Contact box, click Categorize, then pick the category you want. 
    Click Categorize image
Rename a color category

To help you remember what a color category is for, you can change its name to something more meaningful. For example, if you're using the Blue Category for coworkers, you can rename it "Coworkers".
  1. Click People > Home > Categorize > All Categories.

  2. Click the category you want to rename, and then click Rename.

    Click the category, and then click Rename image

  3. Type your new category name. 

    Note: To make it easy to add contacts to this category, pick a shortcut under Shortcut Key. Then, the next time you want to assign contacts to this category, select them in your contact list and press the shortcut key.
Create a color category

Want to use a different color for a category? Just create one. 
  1. Click People > Home > Categorize > All Categories.

  2. Click New, type the name you want to use then click the arrow next to the Color box to pick your color.

    Type a name for your category and pick a color image

    Note: To make it easy to add contacts to this category, pick a shortcut under Shortcut Key. Then the next time you want to assign contacts to this category, select them in your contact list and press the shortcut key. 

Sort contacts by color

When you're done assigning color categories to people, you can quickly sort your contacts by color to see the ones you want. 
  1. Click People

    People icon

  2. Click Home, and then in the Current View group, click List.

  3. Scroll all the way to the right in your list of contacts to see the Categories column. 

    Categories column image

  4. Click the Categories column header to sort the list by color. For each category, you'll see a subheading with a list of all the contacts in that category. 

    Categories column header image

For more information, please visit the Office Help & Training site.

If you have any questions, come by the Help Desk at Hardman & Jacobs Undergraduate Learning Center Room 105, call 646-1840, or email us at help@nmsu.edu.




Keywords:office 365 outlook 2016 2013 add contacts to color categories   Doc ID:72224
Owner:John B.Group:New Mexico State University
Created:2017-03-31 11:57 MDTUpdated:2017-11-28 15:06 MDT
Sites:New Mexico State University
Feedback:  1   1