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Office 365 (Outlook 2016 | Outlook 2013) - Organize your calendar with color categories

If you keep a lot of appointments and meetings on your Outlook calendar, adding color categories lets you scan and visually associate similar items. you might assign all personal items to the green category and all important items to the red category.

  1. On the navigation bar, click Calendar.

  2. Click a calendar appointment, meeting, or event, and then click Categorize.

    Categorize command on the ribbon image

  3. Click a category, or click All Categories to create one.

    Category selection on the Categorize list on the ribbon image
    When you assign a color category, that color is used as the item's background color on the calendar grid.

    Note: You can change the name of any category. Click an appointment, meeting, email message, or contact, and then click Categorize > All Categories. Click a category, and then click Rename.

For more information, please visit the Office Help & Training site.

If you have any questions, come by the Help Desk at Hardman & Jacobs Undergraduate Learning Center Room 105, call 646-1840, or email us at

Keywords:office 365 outlook2016 2013 organize calendar color categories   Doc ID:72261
Owner:John B.Group:New Mexico State University
Created:2017-04-03 08:50 MSTUpdated:2017-11-28 14:01 MST
Sites:New Mexico State University
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