Topics Map > Office 365

Microsoft Excel - Customize the Quick Access Toolbar

The Quick Access Toolbar is a customizable toolbar that contains a set of commands that are independent of the tab on the ribbon that is currently displayed. You can move the Quick Access Toolbar from one of the two possible locations, and you can add buttons that represent commands to the Quick Access Toolbar.



Add a command to the Quick Access Toolbar

  1. On the ribbon, click the appropriate tab or group to display the command that you want to add to the Quick Access Toolbar.

  2. Right-click the command, and then click Add to Quick Access Toolbar on the shortcut menu.

    Add Spelling & Grammar command to Quick Access Toolbar in Word

NOTE:  In the 2007 release of Office, when you right clicked commands on the menu that you saw after you clicked the Microsoft Office Button, you had the option to add the command to the Quick Access Toolbar. In Office 2010, you do not have this option after you click the File tab.

Show me how to add commands to the Quick Access Toolbar

Watch a video that shows you how to add commands to the Quick Access Toolbar at Video: Add commands to the Quick Access Toolbar.

Add a command to the Quick Access Toolbar that isn’t on the ribbon

  1. Click Customize the Quick Access Toolbar > More Commands.

Customize Quick Access Toolbar by clicking More Commands

  1. In the Choose commands from list, click Commands Not in the Ribbon.

  2. Find the command in the list, and then click Add.

Remove a command from the Quick Access Toolbar

  • Right-click the command you want to remove from the Quick Access Toolbar, and then click Remove from Quick Access Toolbar on the shortcut menu.

Change the order of the commands on the Quick Access Toolbar

  1. Right-click the Quick Access Toolbar, and then click Customize the Quick Access Toolbar on the shortcut menu.

  2. Under Customize Quick Access Toolbar, click the command you want to move, and then click the Move Up or Move Down arrow.

Group the commands by adding a separator between the commands

You can group the commands by using the separator to make the Quick Access Toolbar appear to have sections.

  1. Right-click the Quick Access Toolbar, and then click Customize the Quick Access Toolbar on the shortcut menu.

  2. In the Choose commands from list, click Popular Commands.

  3. Click <Separator>, and then click Add.

  4. To place the separator where you want it, click the Move Up or Move Down arrow.

Move the Quick Access Toolbar

The Quick Access Toolbar can be located in one of two places:

  • Upper-left corner next to the icon for a Microsoft Office program, for example, next to the Word icon Word 2010 icon . (default location)
    Quick Access Toolbar default location

  • Below the ribbon.
    Quick Access Toolbar below the Ribbon

If you don't want the Quick Access Toolbar to be displayed in its current location, you can move it to the other location. If you find that the default location next to the program icon is too far from your work area to be convenient, you might want to move it closer to your work area. The location below the ribbon encroaches on the work area. Therefore, if you want to maximize the work area, you might want to keep the Quick Access Toolbar in its default location.

  1. Click Customize Quick Access Toolbar Button image .

  2. In the list, click Show Below the Ribbon or Show Above the Ribbon.

Show me how to move the Quick Access Toolbar

Watch a video that shows you how to move the Quick Access Toolbar at Video: Move the Quick Access Toolbar.

Customize the Quick Access Toolbar by using the Options command

You can add, remove, and change the order of the commands on the Quick Access Toolbar by using the Options command.

  1. Click the File tab.

  2. Under Help, click Options.

  3. Click Quick Access Toolbar.

  4. Make the changes you want.

Reset the Quick Access Toolbar to the default settings

  1. Right-click the Quick Access Toolbar, and then click Customize the Quick Access Toolbar on the shortcut menu.

  2. In the Customize the Quick Access Toolbar window, click Reset Defaults, and then click Reset only Quick Access Toolbar.

Export a customized Quick Access Toolbar

You can export your ribbon and Quick Access Toolbar customizations into a file that can be imported and used by a coworker or on another computer.

  1. Click the File tab.

  2. Under Help, click Options.

  3. Click Quick Access Toolbar.

  4. Click Import/Export, and then click Export all customizations.

Import a customized Quick Access Toolbar

You can import customization files to replace the current layout of the ribbon and Quick Access Toolbar. By being able to import the customization, you can keep Microsoft Office programs looking the same as your coworkers or from computer to computer.

IMPORTANT: When you import a ribbon customization file, you lose all prior ribbon and Quick Access Toolbar customizations. If you think that you might want to revert to the customization you currently have, you should export them before importing any new customizations.

  1. Click the File tab.

  2. Under Help, click Options.

  3. Click Quick Access Toolbar.

  4. Click Import/Export, and then click Import customization file.

Why am I seeing a green ball?

You see a green ball if you added a custom group or command to the Quick Access Toolbar after you customized the ribbon, but didn't assign an icon to represent that custom group or command.

The icon is used if you do the following:

  • Add the custom group to the Quick Access Toolbar.

  • To help differentiate between your own customized ribbon and the default ribbon.

Add an icon to represent the custom group or command

  1. Click the File tab.

  2. Under Help, click Options.

  3. Click Customize Ribbon.

  4. In the Customize the Ribbon window, under the Customize the Ribbon list, click the custom group or command that you added.

  5. Click Rename, and then in the Symbol list, click an icon.

  6. In the Rename dialog box, click OK.

  7. To see and save your customizations, click OK.

For more information, please visit the Excel help center.

If you have any questions, come by the Help Desk at Hardman & Jacobs Undergraduate Learning Center Room 105, call 646-1840, or email us at help@nmsu.edu.




Keywords:microsoft excel customize the quick access toolbar   Doc ID:74864
Owner:John B.Group:New Mexico State University
Created:2017-07-26 16:13 MDTUpdated:2017-07-26 16:39 MDT
Sites:New Mexico State University
Feedback:  1   0