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Microsoft Excel - Print a worksheet in landscape or portrait orientation

By default, Excel prints worksheets in portrait orientation (taller than wide). You can change the page orientation to landscape on a worksheet-by-worksheet basis.


Change the page orientation
  1. Select the worksheet or worksheets for which you want to change the orientation. 

    How to select worksheets

    To select

    Do this

    A single sheet

    Click the sheet tab.

    Click the Sheet tab

    If you don't see the tab that you want, click the tab scrolling buttons to display the tab, and then click the tab.

    Click the tab scrolling arrows

    Two or more adjacent sheets

    Click the tab for the first sheet. Then hold down Shift while you click the tab for the last sheet that you want to select.

    Two or more nonadjacent sheets

    Click the tab for the first sheet. Then hold down Ctrl while you click the tabs of the other sheets that you want to select.

    All sheets in a workbook

    Right-click a sheet tab, and then click Select All Sheets.

    Tip: When multiple worksheets are selected, [Group] appears in the title bar at the top of the worksheet. To cancel a selection of multiple worksheets in a workbook, click any unselected worksheet. If no unselected sheet is visible, right-click the tab of a selected sheet, and then click Ungroup Sheets.

  2. On the Page Layout tab, in the Page Setup group, click Orientation, and then click Portrait or Landscape. 


    Note: If you don'w have a printer set up, the Orientation option will appear dimmed and you won't be able to select it. To resolve this, you must set up a printer. The option also appears dimmed when you're editing the contents of a cell. To resolve this, press Enter to accept the changes or Esc to cancel the changes. 

    Tip: Because you can set page orientation on a worksheet-by-worksheet basis, you might print some workshets in a workbook in one orientation (such as portrait orientation). Simply set the orientation for each worksheet as appropriate, and then Print a worksheet or workbook. 

Change the page orientation when you are ready to print
  1. Select the worksheet, worksheets, or worksheet data that you want to print. 

  2. Click the File tab. 

  3. Click Print or use the keyboard shortcut Ctrl+P for a Windows computer or Cmd+P for a Mac. 

  4. In the Page Orientation drop-down box, under Settings, click Portrait Orientation or Landscape Orientation. 

  5. When you are ready to print, click Print. 

Create a template that uses landscape orientation by default

To save time, you can save a workbook configured to print in landscape orientation as a template. You can then use this template to create other workbooks. 

Create the template
  1. Create a workbook. 

  2. Select the worksheet or worksheets for which you want to change the orientation

    How to select worksheets

    To select

    Do this

    A single sheet

    Click the sheet tab.

    Click the Sheet tab

    If you don't see the tab that you want, click the tab scrolling buttons to display the tab, and then click the tab.

    Click the tab scrolling arrows

    Two or more adjacent sheets

    Click the tab for the first sheet. Then hold down Shift while you click the tab for the last sheet that you want to select.

    Two or more nonadjacent sheets

    Click the tab for the first sheet. Then hold down Ctrl while you click the tabs of the other sheets that you want to select.

    All sheets in a workbook

    Right-click a sheet tab, and then click Select All Sheets.

    Tip: When multiple worksheets are selected, [Group] appears in the title bar at the top of the worksheet. To cancel a selection of multiple worksheets in a workbook, click any unselected worksheet. If no unselected sheet is visible, right-the tab of a selected sheet, and then click Ungroup Sheets.

  3. On the Page Layout tab, in the Page Setup group, click Orientation, and then click Landscape.

    On the Home tab, click Orientation


    Note: 
    If you don't have a printer set up, the Orientation option will appear dimmed, and you won't be able to select it. To resolve this, you must set up a printer. The option also appears dimmed when you're editing the contents of a cell. To resolve this, press Enter to accept the changes or Esc to cancel the changes. 

  4. Make any other customization that you want to the workbook. 

    Tip: If you want to customize several worksheets at one time, you can temporarily group the worksheets, make your changes, and then ungroup them. To group the worksheets, right-click any tab at the bottom of the worksheet. On the shortcut menu, click Select All Sheets. In the title bar, you should see the name of the workbook followed by the word [Group]. Then, change the orientation to landscape to make any other customization that you want. To turn off the grouping, right-click any tab, and then click Ungroup Sheets (or just click another worksheet tab). 

  5. Click the File tab. 

  6. Click Save As, then select the location where you want to save your worksheet. For example, click Computer (or This PC in Excel 2016), and then click Desktop. 

  7. In the File name box, type the name that you want to use for the template. 

  8. in the Save as type box, click Excel Template (*.xltx), or click Excel Macro-Enabled Template (*.xltm) if the workbook contains macros that you want to make available in the template.

  9. Click Save. 

    The template is automatically saved in the Templates folder. 

To use the template to create a workbook, do the following:
  1. Click the File tab. 

  2. Click New.

  3. Click Personal.

  4. Click the icon or name of your saved template. 

For more information, please visit the Excel help center.



If you have any questions, come by the Help Desk at Hardman & Jacobs Undergraduate Learning Center Room 105, call 646-1840, or email us at help@nmsu.edu.




Keywords:microsoft excel print worksheet landscape portrait   Doc ID:74931
Owner:Brieanna W.Group:New Mexico State University
Created:2017-07-28 10:24 MSTUpdated:2017-07-28 10:35 MST
Sites:New Mexico State University
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