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Visio - Annotate a Diagram

Add extra details to your diagrams with callouts to make those details stand out.

Tip: Video not in your language? Try selecting Closed Captioning Closed captioning button .

Add a callout to a shape

  1. Select a shape.

  2. Select Insert > Callout.

  3. Select a callout style to see a preview.

  4. Select the callout style you want.

  5. With the callout shape selected, type in the callout text.

  6. Drag the callout shape to reposition it.

  7. Select a blank area of the drawing page to finish.

    Note: When a callout is associated with a shape, the callout moves with the shape automatically. If the shape is copied or deleted, the callout is copied or deleted too.

Move the callout to another shape

  1. Select the callout.

  2. Select the control handle, and drag it to the shape you want to associate the callout with.

  3. Drag the callout shape to reposition it.

Want more?

Annotate a diagram by using callouts

How to use text callout data graphics

If you have any questions, come by the Help Desk at Hardman & Jacobs Undergraduate Learning Center Room 105, call 646-1840, or email us at

Keywords:visio annotate diagram office 365 callouts details extra details   Doc ID:79367
Owner:John B.Group:New Mexico State University
Created:2018-01-17 12:00 MDTUpdated:2018-05-24 10:30 MDT
Sites:New Mexico State University
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