Topics Map > Adobe > Connect
Adobe Connect - Start, Manage, and Attend Meetings and Sessions
Learn how to join a meeting as a participant or a Host, use a pod, manage participant entry, and manage in-meeting notifications and user requests.
Start meetings
If you are a host, start a meeting by logging in to your meeting room and then invite others through email or instant message. Meetings can be spontaneous or prearranged.
When you enter a meeting room, you can perform setup tasks for attendees. For example, specify conference information, accept or decline requests to join the meeting, rearrange pods, and type notes.
From the home page in Adobe Connect Central, click My Meetings, and click the Open button for the desired meeting.
In Adobe Connect Central, navigate to the Meeting Information page for a specific meeting and click Enter Meeting Room.
Click the meeting URL in the email invitation that you have received. Type your Adobe Connect login and password, and then click Enter Room.
Enter the meeting URL in your browser. Type your Adobe Connect login and password, and then click Enter Room.
Note:
The first time you visit a meeting room, bookmark it for quick access the next time you want to start a meeting.
You can launch an Adobe Connect meeting room in the Adobe Connect application for desktop. If you do not have the required Adobe Connect application, Adobe Connect prompts you to download and install it. An administrator can make it mandatory for everyone to install the Adobe Connect application to join an Adobe Connect session.
To make it easier for attendees to get familiar with an Adobe Connect meeting room, animated tips are displayed when they enter a meeting room. The tips are role-based and differ for hosts, presenters, and participants. The tips or guided hints showcase the primary workflows for a role. You can click Do Not Show This Again to switch off the guided hints. You can relaunch the in-meeting tips animation from Help > Show Tips for Adobe Connect in the meeting room.
After a user checks Don't show this again, the user can launch the tips animation from Help > Show Tips for Adobe Connect in the meeting room.
While in the meeting room, hosts can invite people to attend a meeting. A host can choose to block access to a meeting, and allow or disallow requests to enter a blocked meeting.
Click Compose Email to open your default email application and send invitees an automatically generated email message with the meeting URL.
Copy the meeting URL from the Invite Participants dialog box into an email or instant message and send the message to invitees. Return to the meeting room and click Cancel to close the dialog box.
You can set up a meeting room to automatically allow the participants in the meeting room, without any intervention from the meeting hosts. When creating a meeting, select Anyone who has the URL for the meeting can enter the room in the Access section. For an existing meeting, go to Edit Information and make the same selection.
Caution:
When you select the option Anyone who has the URL, your room is publicly available. Any content uploaded to your room is also publicly available. Any user who has the URL can access the uploaded content without your knowledge.
Hosts can show and hide, add, delete, rearrange, and organize pods. More than one instance of a pod (except the Attendees Pod, Q&A Pod, Video Pod, and Engagement Dashboard) can be displayed in a meeting at the same time.
Note:
Adobe Connect administrators can change pod, sharing, and other settings to adhere to standards for governance. These settings affect the layout of meeting rooms and what you can do in meeting rooms. For more information, see Working with compliance and control settings.
- To show a pod, select it from the Pods menu. (For pods that can have multiple instances, select the instance name from the submenu.)
A check mark appears next to the name of pods that are currently visible in the meeting.
- To hide a pod, deselect it in the Pods menu. Or click the menu icon
in the upper-right corner of the pod, and choose Hide.
Note:
To expand the Share pod beyond the current browser window to the edge of the display, click the Full-Screen button.
New users, who log in for the first time, are guided through the user interface depending on their role in the system. The rules that govern a new users’ destination in Adobe Connect, upon their first login, are listed below.
Group membership | Directed here upon first login |
|---|---|
When a user is taken to a new system generated Meeting room, the user can either enter a more meaningful name and URL for the Meeting room. Alternatively, the user can continue with the system generated name and the URL. Also, the user can click More Settings, in the left pane, to launch Adobe Connect Central and configure the meeting room. For example, if the user, as a meeting host, wants to associate an audio profile with the meeting room.
Note:
In a new user account, if a meeting is created in the My Meetings folder, the new user is taken to My Meetings folder, instead of a system generated meeting room.
Attendees join a meeting as a guest or as a registered user, depending on the options chosen by the meeting host.
If your connection to the server fails, Adobe Connect displays an error message. It provides a link to a test wizard, which leads you through a series of steps to test your connection status.
Select Enter As A Guest. Type the name to be used as your identifier in the meeting. Enter appropriate values in the guest access fields, for example email id and contact number and click Enter Room.
Select Enter With Your Login And Password. Enter your login name and password. Click Enter Room.
If you are the administrator of a hosted account, Adobe Connect displays the terms of service (ToS) by default. To log in to a meeting, first, acknowledge that you have read and agree to the ToS.
If you are a user, ToS is not displayed for hosted accounts. You can log in to a meeting before the ToS expires even if the administrator hasn’t accepted the ToS yet.
For shared site accounts, the ToS is displayed when you first log in to Adobe Connect either as an administrator or a user. To proceed, acknowledge that you have read and agree to the ToS. Select the checkbox on the screen to indicate that you have read and agree to the ToS and Adobe Online Privacy Policy.
Note:
If the administrator for your meeting has activated client-side certificates, the Select Certificate dialog box appears when you attempt to enter a meeting. The dialog box prompts you to select a certificate to verify your identity. An administrator may have enabled a compliance Term of Use notice. Accept this notice to enter a meeting. (For more information, see Working with compliance and control settings.)
Hosts can place participants on hold to temporarily restrict meeting room access to hosts and presenters, letting them prepare materials. Audio conference calls are placed on hold.
Hosts can end a meeting to remove everyone, including hosts, presenters, and participants. Audio conference calls are disconnected. If an Adobe Connect account is billed by the minute, you can prevent unnecessary charges by explicitly ending a meeting when a meeting is not in session.
You can write an On Hold or End Meeting message without interrupting the meeting. This feature lets you compose the message during the meeting and then send it at the appropriate time.
Pending requests and notifications are displayed in the menu bar. This feature gives you a unified view of requests and notifications, and you can act on them. Notification and request icons display if you have pending requests.
Click a request or notification button to view details and respond as required. Raise hand requests and access requests are indicated separately. Other notifications are displayed under the Info button.
